How do I assign users and admins?

To add users to your account, you can click on any vehicle of your choice, then click on the “User Assignments” icon located in the top right area. Once your on the user assignments dashboard, you can assign users by the entire Garage, folders(if you have folders setup), or by a specific vehicle. You can select the “Assignments” button either on the Garage, Folder or on the vehicle itself and click on “Add New Assignment”. This will allow you to enter in the email of the user you want to assign and make them administrators if you want to. If you want to assign a user to all vehicles or folders, its best to assign the entire Garage. After they have been assigned in the user assignments area, you can have all your users create a free account either through the app or on the web portal here: https://autosist.com/portal Once they sign up, they will automatically see the vehicles you assigned to them in the Garage. Be sure they sign up with the same email that you assigned to them in the User Assignments area.

How do I move vehicles/assets into different folders?

1. Click on the folder you want the vehicle/asset to move to 2. Click the small pencil icon that shows up next to the folder name 3. Select the vehicle/asset you want to move into the folder from the list of vehicles on the right hand panel that shows up 4. Click save and the vehicle/asset will then move into that folder Please note this can only be done via the web portal.

How do I customize inspection forms?

You can create as many custom inspections as you want. Simply click on the drop down menu in the top right corner of the web portal and then click on “Inspection Template Editor”.

Can you link with GPS Trackers?

Yes, we have an open API that can link with pretty much any GPS provider out there and can update the mileage into AUTOsist real time. Please contact us for more information on how we can get that set up for you.

How do Reminders work? How do I set one?

You can set reminders and recurring reminders by date and/or odometer. You will get both a push notification and email notification of the reminders you set. Here is a brief tutorial on how it works: https://youtu.be/XcbavwS75mM

Do my records “Sync” across multiple devices? How does it work?

Yes, all your records will sync automatically across any device. The beauty about AUTOsist is that its cloud based. This means that you can access your records anytime, across any device. No matter what device or operating system you have, you can always access your records when connected to the internet. Everything is tied to the email that you signed up with. If you would like to share your records between family/friends/employees, simply use the same login credentials and anyone can manage the account.

How can I change the tracking metrics? (i.e. Kilometers, Hours, Liters, and Currencies)

AUTOsist is a global app and you an change your metrics easily. Simply click into any vehicle on your garage page and select the tools icon located in the top left corner of the app. Click on “Vehicle Settings” and you will be able to change your metrics. For the web portal, you can change it by clicking the “settings” icon next to the vehicle details and picture.

Can I export my records?

Absolutely! You can export your records in multiple ways. Either via the “Export / Backup Data” tool found within our web portal, or through the Service History Report tool. To export your data through the web portal, select the icon in the top right area named “Export / Backup Data”. You will be able to export all your data via Excel as well as have the option to export all the images you have attached to your records as well for backup. You also have the option to export all your services records via the “Service History Report” found in the tools icon in the top left corner of the app. Simply click into any vehicle on the garage page and select the tools icon in the top left corner, then select “Service History Report”. The Service History Report is a compilation of all your records you have stored on the AUTOsist app in the “Service” section. The report is sorted by the date/mileage and can be sent via email in PDF format. This is a great report to run for future buyers to prove that you took care of your vehicle. Here is a brief tutorial on how it works on the app: https://youtu.be/QyNkTnXbttk

Can I import my records into AUTOsist?

Yes you can! You can import vehicle details, service, and fuel records automatically into AUTOsist using our import tool (CSV/EXCEL Format). To access this tool, login via the web portal here and then select the drop down menu where your email is listed in the right corner, and select “Data Import Tool” then follow the instructions on the screen.

Can I transfer my receipts or other records to anyone else?

Yes, you sure can! There is tool that allows you to transfer your vehicle to anyone you please. Here is a brief tutorial on how it works in the app: https://youtu.be/BzfhC4ZV8kM You will be able to select what records you would like to transfer by entering the email address of the person you are sending to. If they are not an AUTOsist member already, we will send them an email to notify them to download AUTOsist and accept the records. Please note that we will NEVER transfer any of your records stored in the GloveBox section.

Where should I store records that are not vehicle specific (i.e. Drivers license, AAA card, etc)?

These files should be stored under the “Personal Docs” tab in the Glovebox section. This will allow you to access these records across multiple vehicles and will not be deleted when you delete a vehicle. You should store vehicle specific docs like registration and title in the “General Docs” tab. These files will be deleted if you delete your vehicle.

What happens to all my records when I delete a vehicle?

When you delete a vehicle, all your records are deleted except for records located in the “Personal Docs” tab in the Glovebox section. Files stored here will stay in your account and should NOT be vehicle specific (i.e. Drivers license, AAA card, etc)

Can I email my records stored on the app? What format does it email in?

Absolutely! All individual records are emailed in JPEG or PDF format.

I forgot my email or password / I want to change my email or password

If you forgot your password, you can go here to reset it: http://autosist.com/portal/login/forgot_password. Please email us at admin@autosist.com if you would like to change your email.

Can I search easily through my records?

Definitely – When you add a record, you should put keywords in the Title and/or the details section. For example, if you have a receipt that you did an oil change, brakes, and maybe a new exhaust. You would want to put those keywords in the Title and/or details of the receipt when so that when you search, it will find those key words.

How secure are my records/data?

We take the security of all the data you input into AUTOsist very seriously. There are multiple levels of security to protect and back up your records/data over our secure infrastructure, including: AES 256 Bit Encryption Secure Socket Layer (SSL) Daily Backups (Automatic) User generated backups (Select “Export / Backup Data” within the web portal)

Does AUTOsist cost anything?

AUTOsist allows you to manage 1 vehicle free with limited cloud storage. If you would like to manage more vehicles and want more cloud storage space, there is a small fee that you need to pay. We have special plans for our fleet customers and you can learn more about those plans by clicking here.

Truck Tracking System

Name: AUTOsist
Brand: AUTOsist
Rating: 4.7 (114 reviews)

A truck tracking system is a technology framework that allows fleet managers to monitor truck location, vehicle activity, and operational data in real time. In fleet operations, tracking systems help improve dispatch visibility, safety monitoring, route planning, and overall operational control.

Truck Tracking System Components

Component	Primary Function	Data Collected	Operational Use
GPS Tracking Device	Captures vehicle location	Latitude/Longitude	Real-time vehicle visibility
Telematics Gateway	Transmits vehicle data	Speed, engine status	Fleet monitoring
Fleet Management Platform	Aggregates fleet data	Location, routes, alerts	Operational oversight
Driver Mobile App	Connects drivers to system	Trip logs, inspections	Field reporting
Analytics Dashboard	Visualizes fleet activity	Performance metrics	Decision support

Basic GPS Truck Tracking vs Integrated Fleet Tracking Platforms

Basic GPS Truck Tracking

Provides vehicle location data
Limited operational insights
Minimal reporting capability
Usually hardware-only solutions

Integrated Fleet Tracking Platforms

Combine GPS, telematics, and fleet data
Provide operational dashboards
Support maintenance and compliance workflows
Integrate with fleet management software

What a Truck Tracking System Is in Fleet Operations

A truck tracking system enables fleet managers to monitor truck movement, route progress, and vehicle status through GPS and telematics technologies. These systems form a foundational part of modern fleet operations because they provide continuous operational visibility.

Key operational capabilities typically include:

Real-time truck location monitoring across the fleet
Route visibility for dispatch and logistics planning
Automated trip history and route logs
Driver activity monitoring and safety insights
Operational alerts for unusual activity or deviations

Additional operational outcomes often include:

Faster dispatch decision-making
Improved response to delays or route changes

For a broader understanding of how tracking technologies integrate into fleet operations, fleets often reference the fleet telematics integration guide.

What a Truck Tracking System Is in Fleet Operations

Core Components of a Truck Tracking System

Truck tracking systems rely on several hardware and software elements that work together to capture and transmit vehicle data across the fleet.

Key components typically include:

GPS tracking hardware installed in each truck
Telematics modules that collect vehicle data
Wireless communication networks for transmitting data
Fleet management platforms that centralize fleet data
Driver mobile applications for field reporting and workflows

When these systems operate together, fleet teams gain:

Continuous visibility into fleet activity
Centralized operational monitoring

Modern tracking platforms often integrate with other systems such as maintenance tracking and inspection reporting. Many fleets also combine tracking with a vehicle inspection checklist to ensure vehicles remain compliant and safe during daily operations.

Operational Benefits of Truck Tracking for Fleet Management

Truck tracking systems support operational oversight across multiple areas of fleet management, from dispatch efficiency to safety monitoring.

Operational advantages typically include:

Improved dispatch visibility and route coordination
Faster response to unexpected route disruptions
Enhanced driver safety monitoring through telematics data
More accurate trip history and vehicle usage records
Better fleet utilization insights across vehicles

Tracking data also supports broader fleet analysis:

Identification of inefficient routes
Monitoring of idle time and fuel usage
Better operational forecasting using historical fleet data

For organizations building more advanced fleet operations, truck tracking systems often function alongside broader GPS tracking for fleet management strategies.

Operational Benefits of Truck Tracking for Fleet Management

Implementing a Truck Tracking System Across a Fleet

Implementing truck tracking requires planning across hardware installation, software configuration, and operational workflows.

Typical implementation steps include:

Selecting GPS hardware compatible with fleet vehicles
Installing tracking devices across trucks and assets
Connecting devices to a centralized fleet platform
Configuring alerts, reporting, and dashboards
Training dispatchers and operations staff on system use

Once deployed across the fleet, tracking systems allow operations teams to:

Monitor vehicle location continuously
Maintain accurate route and trip data
Improve dispatch coordination across regions

Proper system setup ensures the tracking platform supports both day-to-day operations and long-term fleet analytics.

Using Truck Tracking Data for Operational Decision-Making

Truck tracking systems generate large amounts of operational data that fleet teams can analyze to improve efficiency, safety, and cost control.

Key operational data points typically include:

Real-time vehicle location and route progress
Historical trip and route performance
Driver behavior indicators such as speed or idling
Engine diagnostics and operational alerts
Fleet utilization and vehicle activity trends

When analyzed properly, tracking data allows fleets to:

Identify operational inefficiencies
Improve route planning strategies
Monitor safety and driver behavior trends

Fleet teams often combine tracking data with fleet dashboards and reporting tools to transform raw data into actionable insights.

Using Truck Tracking Data for Operational Decision-Making

Final Takeaways

Truck tracking systems provide real-time operational visibility that helps fleets manage vehicles, drivers, and routes more effectively.

Key operational points include:

Truck tracking systems provide continuous fleet location visibility.
Tracking data supports dispatch, safety monitoring, and route optimization.
Hardware, telematics, and software platforms work together to deliver fleet data.
Fleet managers can use tracking insights to improve operational efficiency.
Tracking systems often integrate with broader fleet management tools.