How do I assign users and admins?

To add users to your account, you can click on any vehicle of your choice, then click on the “User Assignments” icon located in the top right area. Once your on the user assignments dashboard, you can assign users by the entire Garage, folders(if you have folders setup), or by a specific vehicle. You can select the “Assignments” button either on the Garage, Folder or on the vehicle itself and click on “Add New Assignment”. This will allow you to enter in the email of the user you want to assign and make them administrators if you want to. If you want to assign a user to all vehicles or folders, its best to assign the entire Garage. After they have been assigned in the user assignments area, you can have all your users create a free account either through the app or on the web portal here: https://autosist.com/portal Once they sign up, they will automatically see the vehicles you assigned to them in the Garage. Be sure they sign up with the same email that you assigned to them in the User Assignments area.

How do I move vehicles/assets into different folders?

1. Click on the folder you want the vehicle/asset to move to 2. Click the small pencil icon that shows up next to the folder name 3. Select the vehicle/asset you want to move into the folder from the list of vehicles on the right hand panel that shows up 4. Click save and the vehicle/asset will then move into that folder Please note this can only be done via the web portal.

How do I customize inspection forms?

You can create as many custom inspections as you want. Simply click on the drop down menu in the top right corner of the web portal and then click on “Inspection Template Editor”.

Can you link with GPS Trackers?

Yes, we have an open API that can link with pretty much any GPS provider out there and can update the mileage into AUTOsist real time. Please contact us for more information on how we can get that set up for you.

How do Reminders work? How do I set one?

You can set reminders and recurring reminders by date and/or odometer. You will get both a push notification and email notification of the reminders you set. Here is a brief tutorial on how it works: https://youtu.be/XcbavwS75mM

Do my records “Sync” across multiple devices? How does it work?

Yes, all your records will sync automatically across any device. The beauty about AUTOsist is that its cloud based. This means that you can access your records anytime, across any device. No matter what device or operating system you have, you can always access your records when connected to the internet. Everything is tied to the email that you signed up with. If you would like to share your records between family/friends/employees, simply use the same login credentials and anyone can manage the account.

How can I change the tracking metrics? (i.e. Kilometers, Hours, Liters, and Currencies)

AUTOsist is a global app and you an change your metrics easily. Simply click into any vehicle on your garage page and select the tools icon located in the top left corner of the app. Click on “Vehicle Settings” and you will be able to change your metrics. For the web portal, you can change it by clicking the “settings” icon next to the vehicle details and picture.

Can I export my records?

Absolutely! You can export your records in multiple ways. Either via the “Export / Backup Data” tool found within our web portal, or through the Service History Report tool. To export your data through the web portal, select the icon in the top right area named “Export / Backup Data”. You will be able to export all your data via Excel as well as have the option to export all the images you have attached to your records as well for backup. You also have the option to export all your services records via the “Service History Report” found in the tools icon in the top left corner of the app. Simply click into any vehicle on the garage page and select the tools icon in the top left corner, then select “Service History Report”. The Service History Report is a compilation of all your records you have stored on the AUTOsist app in the “Service” section. The report is sorted by the date/mileage and can be sent via email in PDF format. This is a great report to run for future buyers to prove that you took care of your vehicle. Here is a brief tutorial on how it works on the app: https://youtu.be/QyNkTnXbttk

Can I import my records into AUTOsist?

Yes you can! You can import vehicle details, service, and fuel records automatically into AUTOsist using our import tool (CSV/EXCEL Format). To access this tool, login via the web portal here and then select the drop down menu where your email is listed in the right corner, and select “Data Import Tool” then follow the instructions on the screen.

Can I transfer my receipts or other records to anyone else?

Yes, you sure can! There is tool that allows you to transfer your vehicle to anyone you please. Here is a brief tutorial on how it works in the app: https://youtu.be/BzfhC4ZV8kM You will be able to select what records you would like to transfer by entering the email address of the person you are sending to. If they are not an AUTOsist member already, we will send them an email to notify them to download AUTOsist and accept the records. Please note that we will NEVER transfer any of your records stored in the GloveBox section.

Where should I store records that are not vehicle specific (i.e. Drivers license, AAA card, etc)?

These files should be stored under the “Personal Docs” tab in the Glovebox section. This will allow you to access these records across multiple vehicles and will not be deleted when you delete a vehicle. You should store vehicle specific docs like registration and title in the “General Docs” tab. These files will be deleted if you delete your vehicle.

What happens to all my records when I delete a vehicle?

When you delete a vehicle, all your records are deleted except for records located in the “Personal Docs” tab in the Glovebox section. Files stored here will stay in your account and should NOT be vehicle specific (i.e. Drivers license, AAA card, etc)

Can I email my records stored on the app? What format does it email in?

Absolutely! All individual records are emailed in JPEG or PDF format.

I forgot my email or password / I want to change my email or password

If you forgot your password, you can go here to reset it: http://autosist.com/portal/login/forgot_password. Please email us at admin@autosist.com if you would like to change your email.

Can I search easily through my records?

Definitely – When you add a record, you should put keywords in the Title and/or the details section. For example, if you have a receipt that you did an oil change, brakes, and maybe a new exhaust. You would want to put those keywords in the Title and/or details of the receipt when so that when you search, it will find those key words.

How secure are my records/data?

We take the security of all the data you input into AUTOsist very seriously. There are multiple levels of security to protect and back up your records/data over our secure infrastructure, including: AES 256 Bit Encryption Secure Socket Layer (SSL) Daily Backups (Automatic) User generated backups (Select “Export / Backup Data” within the web portal)

Does AUTOsist cost anything?

AUTOsist allows you to manage 1 vehicle free with limited cloud storage. If you would like to manage more vehicles and want more cloud storage space, there is a small fee that you need to pay. We have special plans for our fleet customers and you can learn more about those plans by clicking here.

Small Business Fleet Tracking: Operational Guidance for Monitoring Vehicles, Drivers, and Assets

Name: AUTOsist
Brand: AUTOsist
Rating: 4.7 (114 reviews)

Small business fleet tracking refers to the use of GPS and fleet management technology to monitor vehicle location, driver activity, and operational performance. For small fleets, tracking systems provide visibility into daily vehicle usage, enabling better routing decisions, improved accountability, and more structured maintenance oversight.

Small Business Fleet Tracking: Operational Guidance for Monitoring Vehicles, Drivers, and Assets

Operational Problems Solved by Fleet Tracking

Fleet Challenge	Tracking Capability	Operational Impact	Example Outcome
Limited vehicle visibility	Real-time GPS location	Better dispatch control	Faster job assignment
Inefficient route planning	Route and trip tracking	Reduced fuel consumption	Shorter travel times
Unclear driver activity	Driver behavior monitoring	Higher accountability	Reduced idling events
Maintenance delays	Mileage-based tracking	Preventive maintenance planning	Fewer unexpected repairs
Poor asset utilization	Vehicle usage reports	Improved fleet allocation	Higher vehicle productivity

Basic GPS Tracking vs Integrated Fleet Management Platforms

Basic GPS Tracking Tools

Data Scope

Primarily location tracking
Limited vehicle usage history
Minimal operational analytics

Maintenance Integration

No maintenance management features
Service schedules tracked outside the system
No inspection documentation

Reporting Capabilities

Basic trip history
Simple location logs
Limited operational insight

Operational Oversight

Suitable for basic location awareness
Limited support for fleet management workflows
Requires additional tools for full operations management

Integrated Fleet Management Platforms

Data Scope

Combines vehicle tracking with operational fleet data
Tracks mileage, inspections, maintenance, and usage
Supports centralized fleet visibility

Maintenance Integration

Preventive maintenance scheduling
Vehicle service history tracking
Work order management capabilities

Reporting Capabilities

Operational performance reports
Maintenance and inspection reporting
Vehicle utilization analytics

Operational Oversight

Supports daily fleet management decisions
Enables structured fleet maintenance programs
Centralizes operational data in a single platform

What Small Business Fleet Tracking Means in Operational Terms

Fleet tracking allows small businesses to monitor vehicle movement, operational status, and usage patterns in real time. Instead of relying on manual updates or driver communication, fleet managers gain automated visibility into how vehicles are being used across daily operations.

Common operational capabilities include:

Real-time vehicle location monitoring
Trip history and route tracking
Driver behavior data such as idling and harsh driving
Mileage tracking for maintenance planning
Vehicle utilization monitoring

In practice, tracking systems provide the operational foundation needed to improve scheduling, dispatch coordination, and resource allocation across small fleets.

What Small Business Fleet Tracking Means in Operational Terms

Core Components of a Small Business Fleet Tracking System

A typical small business fleet tracking setup combines hardware, software, and data management tools that work together to monitor vehicles and assets.

Key components generally include:

GPS tracking devices installed in vehicles
Cloud-based fleet tracking platforms
Driver mobile applications
Fleet data reporting dashboards
Maintenance and inspection management tools

These components enable fleet managers to collect operational data and translate it into actionable insights that improve efficiency and oversight.

Operational Benefits of Fleet Tracking for Small Business Fleets

For small fleets operating with limited resources, tracking systems help reduce operational uncertainty and improve day-to-day fleet coordination.

Common benefits include:

Improved vehicle dispatch and route planning
Reduced unauthorized vehicle usage
Better monitoring of driver behavior
Faster response to operational changes
More consistent fleet performance tracking

Additional operational improvements may include:

Lower fuel consumption through optimized routing
Reduced vehicle downtime
Increased driver accountability

Fleet managers often pair tracking systems with structured maintenance processes described in the fleet preventive maintenance guide, ensuring vehicle data supports long-term fleet reliability.

Operational Benefits of Fleet Tracking for Small Business Fleets

Implementing Fleet Tracking in a Small Business Environment

Implementing fleet tracking does not require large-scale infrastructure. Small businesses typically begin by deploying tracking devices on key vehicles and gradually expanding coverage across the fleet.

Typical implementation steps include:

Identify vehicles and assets that require tracking
Install GPS tracking devices
Configure tracking software and reporting dashboards
Define operational monitoring policies
Train staff on system usage

During implementation, many organizations also standardize vehicle inspection workflows using tools such as a vehicle inspection checklist template, ensuring operational data and compliance documentation are properly recorded.

Data and Reporting Capabilities That Improve Fleet Visibility

Fleet tracking systems generate large volumes of operational data. When structured properly, this information allows small fleet operators to make informed decisions about vehicle usage, maintenance planning, and operational performance.

Common reporting capabilities include:

Vehicle trip and route history
Mileage accumulation reports
Driver behavior metrics
Vehicle utilization summaries
Maintenance trigger alerts based on mileage

Combining tracking data with resources such as the fleet maintenance tracking guide allows organizations to build more structured fleet maintenance programs and reduce operational downtime.

Tracking data also becomes more valuable when integrated with fleet management systems such as fleet maintenance management software, which centralizes vehicle records, inspections, service history, and operational analytics.

Data and Reporting Capabilities That Improve Fleet Visibility

Final Takeaways

Small business fleet tracking provides operational visibility that helps fleet managers coordinate vehicles, drivers, and maintenance activities more effectively.

Key points to remember:

Fleet tracking improves visibility into vehicle location and usage.
Tracking data supports better routing, dispatch, and accountability.
Maintenance planning improves when mileage and vehicle usage are monitored.
Operational reporting helps identify inefficiencies across the fleet.
Tracking systems are most effective when integrated with broader fleet management tools.