How do I assign users and admins?

To add users to your account, you can click on any vehicle of your choice, then click on the “User Assignments” icon located in the top right area. Once your on the user assignments dashboard, you can assign users by the entire Garage, folders(if you have folders setup), or by a specific vehicle. You can select the “Assignments” button either on the Garage, Folder or on the vehicle itself and click on “Add New Assignment”. This will allow you to enter in the email of the user you want to assign and make them administrators if you want to. If you want to assign a user to all vehicles or folders, its best to assign the entire Garage. After they have been assigned in the user assignments area, you can have all your users create a free account either through the app or on the web portal here: https://autosist.com/portal Once they sign up, they will automatically see the vehicles you assigned to them in the Garage. Be sure they sign up with the same email that you assigned to them in the User Assignments area.

How do I move vehicles/assets into different folders?

1. Click on the folder you want the vehicle/asset to move to 2. Click the small pencil icon that shows up next to the folder name 3. Select the vehicle/asset you want to move into the folder from the list of vehicles on the right hand panel that shows up 4. Click save and the vehicle/asset will then move into that folder Please note this can only be done via the web portal.

How do I customize inspection forms?

You can create as many custom inspections as you want. Simply click on the drop down menu in the top right corner of the web portal and then click on “Inspection Template Editor”.

Can you link with GPS Trackers?

Yes, we have an open API that can link with pretty much any GPS provider out there and can update the mileage into AUTOsist real time. Please contact us for more information on how we can get that set up for you.

How do Reminders work? How do I set one?

You can set reminders and recurring reminders by date and/or odometer. You will get both a push notification and email notification of the reminders you set. Here is a brief tutorial on how it works: https://youtu.be/XcbavwS75mM

Do my records “Sync” across multiple devices? How does it work?

Yes, all your records will sync automatically across any device. The beauty about AUTOsist is that its cloud based. This means that you can access your records anytime, across any device. No matter what device or operating system you have, you can always access your records when connected to the internet. Everything is tied to the email that you signed up with. If you would like to share your records between family/friends/employees, simply use the same login credentials and anyone can manage the account.

How can I change the tracking metrics? (i.e. Kilometers, Hours, Liters, and Currencies)

AUTOsist is a global app and you an change your metrics easily. Simply click into any vehicle on your garage page and select the tools icon located in the top left corner of the app. Click on “Vehicle Settings” and you will be able to change your metrics. For the web portal, you can change it by clicking the “settings” icon next to the vehicle details and picture.

Can I export my records?

Absolutely! You can export your records in multiple ways. Either via the “Export / Backup Data” tool found within our web portal, or through the Service History Report tool. To export your data through the web portal, select the icon in the top right area named “Export / Backup Data”. You will be able to export all your data via Excel as well as have the option to export all the images you have attached to your records as well for backup. You also have the option to export all your services records via the “Service History Report” found in the tools icon in the top left corner of the app. Simply click into any vehicle on the garage page and select the tools icon in the top left corner, then select “Service History Report”. The Service History Report is a compilation of all your records you have stored on the AUTOsist app in the “Service” section. The report is sorted by the date/mileage and can be sent via email in PDF format. This is a great report to run for future buyers to prove that you took care of your vehicle. Here is a brief tutorial on how it works on the app: https://youtu.be/QyNkTnXbttk

Can I import my records into AUTOsist?

Yes you can! You can import vehicle details, service, and fuel records automatically into AUTOsist using our import tool (CSV/EXCEL Format). To access this tool, login via the web portal here and then select the drop down menu where your email is listed in the right corner, and select “Data Import Tool” then follow the instructions on the screen.

Can I transfer my receipts or other records to anyone else?

Yes, you sure can! There is tool that allows you to transfer your vehicle to anyone you please. Here is a brief tutorial on how it works in the app: https://youtu.be/BzfhC4ZV8kM You will be able to select what records you would like to transfer by entering the email address of the person you are sending to. If they are not an AUTOsist member already, we will send them an email to notify them to download AUTOsist and accept the records. Please note that we will NEVER transfer any of your records stored in the GloveBox section.

Where should I store records that are not vehicle specific (i.e. Drivers license, AAA card, etc)?

These files should be stored under the “Personal Docs” tab in the Glovebox section. This will allow you to access these records across multiple vehicles and will not be deleted when you delete a vehicle. You should store vehicle specific docs like registration and title in the “General Docs” tab. These files will be deleted if you delete your vehicle.

What happens to all my records when I delete a vehicle?

When you delete a vehicle, all your records are deleted except for records located in the “Personal Docs” tab in the Glovebox section. Files stored here will stay in your account and should NOT be vehicle specific (i.e. Drivers license, AAA card, etc)

Can I email my records stored on the app? What format does it email in?

Absolutely! All individual records are emailed in JPEG or PDF format.

I forgot my email or password / I want to change my email or password

If you forgot your password, you can go here to reset it: http://autosist.com/portal/login/forgot_password. Please email us at admin@autosist.com if you would like to change your email.

Can I search easily through my records?

Definitely – When you add a record, you should put keywords in the Title and/or the details section. For example, if you have a receipt that you did an oil change, brakes, and maybe a new exhaust. You would want to put those keywords in the Title and/or details of the receipt when so that when you search, it will find those key words.

How secure are my records/data?

We take the security of all the data you input into AUTOsist very seriously. There are multiple levels of security to protect and back up your records/data over our secure infrastructure, including: AES 256 Bit Encryption Secure Socket Layer (SSL) Daily Backups (Automatic) User generated backups (Select “Export / Backup Data” within the web portal)

Does AUTOsist cost anything?

AUTOsist allows you to manage 1 vehicle free with limited cloud storage. If you would like to manage more vehicles and want more cloud storage space, there is a small fee that you need to pay. We have special plans for our fleet customers and you can learn more about those plans by clicking here.

GPS Vehicle Tracking Use Cases for Fleet Operations

Name: AUTOsist
Brand: AUTOsist
Rating: 4.7 (114 reviews)

GPS vehicle tracking allows fleet operators to monitor vehicle locations, movement patterns, and operational activity in real time. In fleet operations, this data supports dispatch coordination, driver oversight, route efficiency, maintenance planning, and overall operational visibility.

GPS Vehicle Tracking Use Cases for Fleet Operations

Common GPS Vehicle Tracking Use Cases in Fleet Operations

Use Case	Operational Purpose	Fleet Data Used	Typical Outcome
Real-time vehicle location	Monitor active fleet movements	GPS coordinates	Faster dispatch decisions
Route performance monitoring	Evaluate route efficiency	Travel time and route history	Reduced travel delays
Driver behavior oversight	Identify unsafe driving	Speed, braking, idling	Improved driver safety
Asset security monitoring	Track vehicle movement	Location alerts	Faster theft recovery
Fleet utilization tracking	Measure asset usage	Trip and mileage data	Better asset allocation

Basic GPS Tracking vs Integrated Fleet Telematics Platforms

Basic GPS Tracking

Visibility and oversight

Provides real-time vehicle location
Tracks basic trip history
Offers limited reporting capabilities
Focuses primarily on location monitoring

Operational integration

Minimal connection with maintenance systems
Limited driver performance insights
Separate tools often required for reporting
Data rarely integrated into operational workflows

Integrated Fleet Telematics Platforms

Visibility and oversight

Combines GPS tracking with operational fleet data
Provides detailed vehicle usage analytics
Supports fleet-wide reporting dashboards
Enables data-driven operational monitoring

Operational integration

Integrates with maintenance and inspection workflows
Supports driver safety monitoring
Connects operational data across fleet systems
Enables centralized fleet management decisions

Real-Time Vehicle Visibility and Dispatch Coordination

Real-time GPS visibility allows fleet managers and dispatch teams to monitor vehicle locations continuously. This capability improves response times, coordination, and operational awareness across the fleet.

Operational use cases include:

Identifying the closest available vehicle for a service call
Monitoring vehicle progress during active jobs or deliveries
Verifying estimated arrival times for customer commitments
Responding quickly to delays or unexpected route changes
Coordinating vehicles across multiple service areas

Operational outcomes often include:

Faster dispatch decisions
Reduced idle time between jobs
Improved service response times

Real-Time Vehicle Visibility and Dispatch Coordination

Route Optimization and Fleet Utilization

GPS tracking data helps fleets analyze route efficiency and vehicle usage patterns. Over time, this information supports route improvements and more balanced fleet utilization.

Common operational practices include:

Reviewing historical route performance data
Identifying recurring congestion or delays
Adjusting routes to reduce travel time
Monitoring vehicle utilization across the fleet
Balancing workload across available vehicles

Operational outcomes include:

Reduced fuel consumption
Lower travel time variability
Improved vehicle utilization rates

Driver Behavior Monitoring and Safety Oversight

Many GPS tracking systems collect driver behavior data such as speeding events, harsh braking, and excessive idling. Fleet managers use this information to identify risk patterns and improve driver safety practices.

Operational safety uses include:

Monitoring speeding or aggressive driving behavior
Identifying excessive idling that increases fuel costs
Reviewing driving patterns following incidents
Supporting driver coaching programs
Improving accountability through objective data

Operational outcomes may include:

Fewer safety incidents
Reduced vehicle wear and tear
Improved driver accountability

Driver Behavior Monitoring and Safety Oversight

Maintenance Planning and Asset Health Monitoring

GPS tracking systems also generate operational data such as mileage and usage hours. This information supports more accurate maintenance scheduling.

Maintenance-related use cases include:

Tracking vehicle mileage for service intervals
Monitoring vehicle usage patterns across routes
Supporting preventive maintenance scheduling
Identifying underutilized or overused assets
Improving maintenance planning accuracy

For example, fleets often combine tracking data with structured maintenance processes described in the preventative maintenance guide for fleet operations.

Operational outcomes include:

More accurate maintenance scheduling
Reduced unplanned downtime
Longer vehicle service life

Theft Prevention and Asset Recovery

Fleet vehicles and equipment are valuable assets that may be exposed to theft or unauthorized use. GPS tracking provides an additional layer of security and monitoring.

Operational security uses include:

Receiving alerts when vehicles leave defined geofenced areas
Monitoring vehicles during off-hours operation
Locating stolen vehicles quickly
Supporting law enforcement recovery efforts
Detecting unauthorized vehicle movement

Operational outcomes may include:

Faster recovery of stolen assets
Reduced theft-related losses
Greater asset security visibility

Final Takeaways

GPS vehicle tracking supports multiple operational functions beyond simple vehicle location monitoring. When integrated into fleet workflows, it improves visibility, decision-making, safety oversight, and maintenance planning.

Key operational insights include: