How do I assign users and admins?

To add users to your account, you can click on any vehicle of your choice, then click on the “User Assignments” icon located in the top right area. Once your on the user assignments dashboard, you can assign users by the entire Garage, folders(if you have folders setup), or by a specific vehicle. You can select the “Assignments” button either on the Garage, Folder or on the vehicle itself and click on “Add New Assignment”. This will allow you to enter in the email of the user you want to assign and make them administrators if you want to. If you want to assign a user to all vehicles or folders, its best to assign the entire Garage. After they have been assigned in the user assignments area, you can have all your users create a free account either through the app or on the web portal here: https://autosist.com/portal Once they sign up, they will automatically see the vehicles you assigned to them in the Garage. Be sure they sign up with the same email that you assigned to them in the User Assignments area.

How do I move vehicles/assets into different folders?

1. Click on the folder you want the vehicle/asset to move to 2. Click the small pencil icon that shows up next to the folder name 3. Select the vehicle/asset you want to move into the folder from the list of vehicles on the right hand panel that shows up 4. Click save and the vehicle/asset will then move into that folder Please note this can only be done via the web portal.

How do I customize inspection forms?

You can create as many custom inspections as you want. Simply click on the drop down menu in the top right corner of the web portal and then click on “Inspection Template Editor”.

Can you link with GPS Trackers?

Yes, we have an open API that can link with pretty much any GPS provider out there and can update the mileage into AUTOsist real time. Please contact us for more information on how we can get that set up for you.

How do Reminders work? How do I set one?

You can set reminders and recurring reminders by date and/or odometer. You will get both a push notification and email notification of the reminders you set. Here is a brief tutorial on how it works: https://youtu.be/XcbavwS75mM

Do my records “Sync” across multiple devices? How does it work?

Yes, all your records will sync automatically across any device. The beauty about AUTOsist is that its cloud based. This means that you can access your records anytime, across any device. No matter what device or operating system you have, you can always access your records when connected to the internet. Everything is tied to the email that you signed up with. If you would like to share your records between family/friends/employees, simply use the same login credentials and anyone can manage the account.

How can I change the tracking metrics? (i.e. Kilometers, Hours, Liters, and Currencies)

AUTOsist is a global app and you an change your metrics easily. Simply click into any vehicle on your garage page and select the tools icon located in the top left corner of the app. Click on “Vehicle Settings” and you will be able to change your metrics. For the web portal, you can change it by clicking the “settings” icon next to the vehicle details and picture.

Can I export my records?

Absolutely! You can export your records in multiple ways. Either via the “Export / Backup Data” tool found within our web portal, or through the Service History Report tool. To export your data through the web portal, select the icon in the top right area named “Export / Backup Data”. You will be able to export all your data via Excel as well as have the option to export all the images you have attached to your records as well for backup. You also have the option to export all your services records via the “Service History Report” found in the tools icon in the top left corner of the app. Simply click into any vehicle on the garage page and select the tools icon in the top left corner, then select “Service History Report”. The Service History Report is a compilation of all your records you have stored on the AUTOsist app in the “Service” section. The report is sorted by the date/mileage and can be sent via email in PDF format. This is a great report to run for future buyers to prove that you took care of your vehicle. Here is a brief tutorial on how it works on the app: https://youtu.be/QyNkTnXbttk

Can I import my records into AUTOsist?

Yes you can! You can import vehicle details, service, and fuel records automatically into AUTOsist using our import tool (CSV/EXCEL Format). To access this tool, login via the web portal here and then select the drop down menu where your email is listed in the right corner, and select “Data Import Tool” then follow the instructions on the screen.

Can I transfer my receipts or other records to anyone else?

Yes, you sure can! There is tool that allows you to transfer your vehicle to anyone you please. Here is a brief tutorial on how it works in the app: https://youtu.be/BzfhC4ZV8kM You will be able to select what records you would like to transfer by entering the email address of the person you are sending to. If they are not an AUTOsist member already, we will send them an email to notify them to download AUTOsist and accept the records. Please note that we will NEVER transfer any of your records stored in the GloveBox section.

Where should I store records that are not vehicle specific (i.e. Drivers license, AAA card, etc)?

These files should be stored under the “Personal Docs” tab in the Glovebox section. This will allow you to access these records across multiple vehicles and will not be deleted when you delete a vehicle. You should store vehicle specific docs like registration and title in the “General Docs” tab. These files will be deleted if you delete your vehicle.

What happens to all my records when I delete a vehicle?

When you delete a vehicle, all your records are deleted except for records located in the “Personal Docs” tab in the Glovebox section. Files stored here will stay in your account and should NOT be vehicle specific (i.e. Drivers license, AAA card, etc)

Can I email my records stored on the app? What format does it email in?

Absolutely! All individual records are emailed in JPEG or PDF format.

I forgot my email or password / I want to change my email or password

If you forgot your password, you can go here to reset it: http://autosist.com/portal/login/forgot_password. Please email us at admin@autosist.com if you would like to change your email.

Can I search easily through my records?

Definitely – When you add a record, you should put keywords in the Title and/or the details section. For example, if you have a receipt that you did an oil change, brakes, and maybe a new exhaust. You would want to put those keywords in the Title and/or details of the receipt when so that when you search, it will find those key words.

How secure are my records/data?

We take the security of all the data you input into AUTOsist very seriously. There are multiple levels of security to protect and back up your records/data over our secure infrastructure, including: AES 256 Bit Encryption Secure Socket Layer (SSL) Daily Backups (Automatic) User generated backups (Select “Export / Backup Data” within the web portal)

Does AUTOsist cost anything?

AUTOsist allows you to manage 1 vehicle free with limited cloud storage. If you would like to manage more vehicles and want more cloud storage space, there is a small fee that you need to pay. We have special plans for our fleet customers and you can learn more about those plans by clicking here.

Fleet Tracking Solutions for Operational Fleet Management

Name: AUTOsist
Brand: AUTOsist
Rating: 4.7 (114 reviews)

Fleet tracking solutions enable fleet managers to monitor vehicle location, activity, and operational performance using GPS and telematics technologies. These systems provide real-time visibility into fleet movements and operational data, helping organizations improve dispatch coordination, driver safety oversight, and asset utilization across their fleet operations.

Fleet Tracking Solutions for Operational Fleet Management

Fleet Tracking Data Categories

Data Category	Example Metrics	Operational Purpose	Typical Users
Location Data	GPS coordinates	Dispatch visibility	Dispatch teams
Driver Behavior	Speeding, harsh braking	Safety oversight	Fleet managers
Vehicle Utilization	Idle time, engine hours	Productivity tracking	Operations teams
Route Data	Trip paths	Route optimization	Logistics planners
Diagnostic Data	Fault codes	Maintenance alerts	Maintenance teams

Plug-and-Play GPS Tracking Devices vs Hardwired Telematics Systems

Plug-and-Play GPS Tracking Devices

Installation

OBD port plug-in installation
No professional installation required
Quick deployment across vehicles

Capabilities

Basic real-time vehicle location tracking
Trip history and route logs
Limited vehicle diagnostics data

Hardwired Telematics Systems

Installation

Installed directly into the vehicle electrical system
Professional installation typically required
Designed for permanent fleet deployments

Capabilities

Continuous GPS tracking and telematics data
Driver behavior monitoring
Engine diagnostics and performance data
Integration with fleet management systems

What Fleet Tracking Solutions Mean in Fleet Operations

Fleet tracking solutions provide operational visibility into where vehicles are located, how they are being used, and how drivers are operating them. This information helps fleet managers coordinate dispatch activities, monitor operational performance, and maintain accountability across fleet operations.

Operational uses of fleet tracking systems typically include:

Monitoring vehicle locations in real time
Understanding vehicle utilization across routes and job assignments
Tracking idle time and operational inefficiencies
Identifying route delays or dispatch issues
Reviewing trip history and activity records

These capabilities help fleets maintain better control over daily operations and improve overall coordination between dispatch teams, drivers, and operations staff.

What Fleet Tracking Solutions Mean in Fleet Operations

Core Components of a Fleet Tracking Solution

Fleet tracking systems rely on multiple technologies working together to capture, transmit, and analyze operational data. These systems typically include tracking hardware installed in vehicles, communication networks that transmit data, and software platforms that visualize fleet activity.

The primary components of a fleet tracking solution include:

GPS or telematics devices installed in vehicles
Cellular or satellite connectivity to transmit tracking data
Fleet tracking dashboards used by dispatch and operations teams
Data storage systems that record historical fleet activity
Integration with fleet management software

Together, these components provide a centralized view of vehicle activity and operational performance across the fleet.

Operational Benefits of Fleet Tracking Solutions

When implemented across a fleet operation, tracking systems provide measurable operational improvements in fleet coordination, safety oversight, and vehicle utilization. Real-time data allows operations teams to respond quickly to issues and make more informed decisions about fleet activity.

Common operational benefits include:

Improved dispatch coordination through real-time vehicle location
Better route planning and reduced unnecessary mileage
Increased visibility into driver behavior and safety risks
Faster response to operational disruptions or delays
Improved monitoring of vehicle utilization and idle time

These improvements contribute to more efficient fleet operations and more consistent operational performance.

Operational Benefits of Fleet Tracking Solutions

Implementing Fleet Tracking Across a Fleet Operation

Deploying fleet tracking systems requires both technical installation and operational planning. Successful implementations typically involve selecting appropriate tracking devices, integrating tracking data into operational workflows, and establishing policies that define how tracking information will be used.

Important implementation considerations include:

Selecting appropriate tracking hardware for the vehicle types in the fleet
Ensuring connectivity coverage across operating regions
Integrating tracking data with maintenance or fleet management systems
Establishing driver communication and privacy policies
Training dispatch and operations teams to use tracking dashboards

Careful implementation helps ensure that fleet tracking systems deliver reliable operational insights and support daily fleet management activities.

Data, Reporting, and Fleet Performance Visibility

Fleet tracking systems generate operational data that can be analyzed to improve fleet performance and decision-making. Location data, trip history, driver behavior metrics, and utilization patterns can all contribute to better operational reporting.

Fleet teams commonly use tracking data to analyze:

Vehicle utilization and operational productivity
Route efficiency and travel patterns
Driver safety performance and behavior trends
Fleet activity across multiple locations or job sites
Vehicle diagnostic alerts that may indicate maintenance needs

When tracking data is combined with maintenance records and inspection data, fleets gain a more complete understanding of both operational activity and vehicle health. Resources such as the GPS tracking for fleet management guide provide additional operational context for implementing tracking technologies within fleet environments.

Data, Reporting, and Fleet Performance Visibility

Final Takeaways

Fleet tracking solutions provide the visibility needed to monitor vehicles, coordinate dispatch activities, and evaluate operational performance across a fleet. When combined with broader fleet management tools, tracking systems become a core component of modern fleet operations.

Key operational takeaways include:

Fleet tracking systems provide real-time visibility into vehicle location and activity.
Telematics data helps monitor driver behavior, vehicle utilization, and route performance.
Tracking hardware options vary from simple plug-in devices to advanced telematics systems.
Successful implementation requires both technical deployment and operational policies.
Integrating tracking data with fleet management systems improves overall operational visibility.