How do I assign users and admins?

To add users to your account, you can click on any vehicle of your choice, then click on the “User Assignments” icon located in the top right area. Once your on the user assignments dashboard, you can assign users by the entire Garage, folders(if you have folders setup), or by a specific vehicle. You can select the “Assignments” button either on the Garage, Folder or on the vehicle itself and click on “Add New Assignment”. This will allow you to enter in the email of the user you want to assign and make them administrators if you want to. If you want to assign a user to all vehicles or folders, its best to assign the entire Garage. After they have been assigned in the user assignments area, you can have all your users create a free account either through the app or on the web portal here: https://autosist.com/portal Once they sign up, they will automatically see the vehicles you assigned to them in the Garage. Be sure they sign up with the same email that you assigned to them in the User Assignments area.

How do I move vehicles/assets into different folders?

1. Click on the folder you want the vehicle/asset to move to 2. Click the small pencil icon that shows up next to the folder name 3. Select the vehicle/asset you want to move into the folder from the list of vehicles on the right hand panel that shows up 4. Click save and the vehicle/asset will then move into that folder Please note this can only be done via the web portal.

How do I customize inspection forms?

You can create as many custom inspections as you want. Simply click on the drop down menu in the top right corner of the web portal and then click on “Inspection Template Editor”.

Can you link with GPS Trackers?

Yes, we have an open API that can link with pretty much any GPS provider out there and can update the mileage into AUTOsist real time. Please contact us for more information on how we can get that set up for you.

How do Reminders work? How do I set one?

You can set reminders and recurring reminders by date and/or odometer. You will get both a push notification and email notification of the reminders you set. Here is a brief tutorial on how it works: https://youtu.be/XcbavwS75mM

Do my records “Sync” across multiple devices? How does it work?

Yes, all your records will sync automatically across any device. The beauty about AUTOsist is that its cloud based. This means that you can access your records anytime, across any device. No matter what device or operating system you have, you can always access your records when connected to the internet. Everything is tied to the email that you signed up with. If you would like to share your records between family/friends/employees, simply use the same login credentials and anyone can manage the account.

How can I change the tracking metrics? (i.e. Kilometers, Hours, Liters, and Currencies)

AUTOsist is a global app and you an change your metrics easily. Simply click into any vehicle on your garage page and select the tools icon located in the top left corner of the app. Click on “Vehicle Settings” and you will be able to change your metrics. For the web portal, you can change it by clicking the “settings” icon next to the vehicle details and picture.

Can I export my records?

Absolutely! You can export your records in multiple ways. Either via the “Export / Backup Data” tool found within our web portal, or through the Service History Report tool. To export your data through the web portal, select the icon in the top right area named “Export / Backup Data”. You will be able to export all your data via Excel as well as have the option to export all the images you have attached to your records as well for backup. You also have the option to export all your services records via the “Service History Report” found in the tools icon in the top left corner of the app. Simply click into any vehicle on the garage page and select the tools icon in the top left corner, then select “Service History Report”. The Service History Report is a compilation of all your records you have stored on the AUTOsist app in the “Service” section. The report is sorted by the date/mileage and can be sent via email in PDF format. This is a great report to run for future buyers to prove that you took care of your vehicle. Here is a brief tutorial on how it works on the app: https://youtu.be/QyNkTnXbttk

Can I import my records into AUTOsist?

Yes you can! You can import vehicle details, service, and fuel records automatically into AUTOsist using our import tool (CSV/EXCEL Format). To access this tool, login via the web portal here and then select the drop down menu where your email is listed in the right corner, and select “Data Import Tool” then follow the instructions on the screen.

Can I transfer my receipts or other records to anyone else?

Yes, you sure can! There is tool that allows you to transfer your vehicle to anyone you please. Here is a brief tutorial on how it works in the app: https://youtu.be/BzfhC4ZV8kM You will be able to select what records you would like to transfer by entering the email address of the person you are sending to. If they are not an AUTOsist member already, we will send them an email to notify them to download AUTOsist and accept the records. Please note that we will NEVER transfer any of your records stored in the GloveBox section.

Where should I store records that are not vehicle specific (i.e. Drivers license, AAA card, etc)?

These files should be stored under the “Personal Docs” tab in the Glovebox section. This will allow you to access these records across multiple vehicles and will not be deleted when you delete a vehicle. You should store vehicle specific docs like registration and title in the “General Docs” tab. These files will be deleted if you delete your vehicle.

What happens to all my records when I delete a vehicle?

When you delete a vehicle, all your records are deleted except for records located in the “Personal Docs” tab in the Glovebox section. Files stored here will stay in your account and should NOT be vehicle specific (i.e. Drivers license, AAA card, etc)

Can I email my records stored on the app? What format does it email in?

Absolutely! All individual records are emailed in JPEG or PDF format.

I forgot my email or password / I want to change my email or password

If you forgot your password, you can go here to reset it: http://autosist.com/portal/login/forgot_password. Please email us at admin@autosist.com if you would like to change your email.

Can I search easily through my records?

Definitely – When you add a record, you should put keywords in the Title and/or the details section. For example, if you have a receipt that you did an oil change, brakes, and maybe a new exhaust. You would want to put those keywords in the Title and/or details of the receipt when so that when you search, it will find those key words.

How secure are my records/data?

We take the security of all the data you input into AUTOsist very seriously. There are multiple levels of security to protect and back up your records/data over our secure infrastructure, including: AES 256 Bit Encryption Secure Socket Layer (SSL) Daily Backups (Automatic) User generated backups (Select “Export / Backup Data” within the web portal)

Does AUTOsist cost anything?

AUTOsist allows you to manage 1 vehicle free with limited cloud storage. If you would like to manage more vehicles and want more cloud storage space, there is a small fee that you need to pay. We have special plans for our fleet customers and you can learn more about those plans by clicking here.

Fleet Mechanic Software Features

Name: AUTOsist
Brand: AUTOsist
Rating: 4.7 (114 reviews)

Fleet mechanic software provides digital systems that help maintenance teams manage vehicle service tasks, repair documentation, inspections, and parts tracking across a fleet. These systems improve maintenance coordination, reduce downtime risk, and provide operational visibility into vehicle health and service activity.

Core Fleet Mechanic Software Feature Categories

Feature Category	Operational Purpose	Typical Users	Operational Outcome
Work Order Management	Organize repair tasks	Mechanics, supervisors	Structured maintenance workflow
Preventive Maintenance	Schedule service intervals	Fleet managers	Reduced unplanned downtime
Inspection Management	Record vehicle inspections	Drivers, technicians	Early issue detection
Parts & Inventory Tracking	Monitor parts usage	Maintenance teams	Parts availability visibility
Service History Records	Store repair documentation	Fleet managers	Long-term asset tracking

Basic Maintenance Tracking Tools vs Integrated Fleet Mechanic Software

Basic Maintenance Tracking Tools

Maintenance Management

Simple repair logs
Limited scheduling capability
Minimal inspection tracking

Operational Integration

Isolated systems
Limited reporting tools
Minimal fleet visibility

Integrated Fleet Mechanic Software

Maintenance Management

Work order lifecycle tracking
Preventive maintenance automation
Inspection and compliance management

Operational Integration

Fleet-wide data integration
Maintenance performance reporting
Integration with telematics systems

What Fleet Mechanic Software Is in Fleet Operations

Fleet mechanic software is designed to manage the day-to-day maintenance activities required to keep fleet vehicles operational. It replaces fragmented maintenance tracking methods such as paper logs, spreadsheets, and disconnected shop systems with a centralized maintenance management platform.

Key capabilities typically supported by fleet mechanic software include:

Creating and managing digital work orders for repairs and service tasks
Tracking vehicle service history and maintenance records
Scheduling preventive maintenance based on time, mileage, or engine hours
Recording inspection results and reported vehicle issues
Monitoring parts usage and inventory levels

Operational outcomes commonly include:

Improved coordination between fleet managers and maintenance teams
Better visibility into vehicle health and maintenance status

What Fleet Mechanic Software Is in Fleet Operations

Core Maintenance Management Features Fleet Mechanics Rely On

Fleet mechanic software platforms include several core maintenance features that help mechanics manage repairs efficiently while maintaining accurate documentation across the fleet.

Typical maintenance management features include:

Digital work order management that tracks repairs, service tasks, labor time, and associated parts
Preventive maintenance scheduling based on mileage, time intervals, or equipment usage
Vehicle inspection tracking that records driver-reported defects and technician findings
Centralized service history records that document all completed repairs and maintenance activities
Maintenance task prioritization tools that help maintenance teams organize workload

Operational outcomes often include:

Standardized repair documentation across the fleet
Improved maintenance workflow coordination
Better historical visibility for asset lifecycle management

Operational Workflow Features That Support Maintenance Teams

Beyond maintenance tracking, fleet mechanic software often includes workflow tools that help maintenance teams coordinate repair tasks, manage shop workloads, and ensure maintenance processes are consistent.

Common workflow support features include:

Work order assignment tools that allow supervisors to distribute repair tasks to mechanics
Repair status tracking that shows whether vehicles are awaiting service, under repair, or completed
Mobile access for technicians allowing maintenance updates directly from the workshop or yard
Inspection defect tracking that links reported issues to maintenance tasks
Maintenance approval workflows used for repair authorization and documentation

Operational outcomes may include:

Improved shop coordination across maintenance teams
Faster issue resolution and repair tracking
Reduced communication gaps between drivers, mechanics, and fleet managers

Operational Workflow Features That Support Maintenance Teams

Data, Reporting, and Visibility Features for Fleet Maintenance

Fleet mechanic software also provides data and reporting capabilities that allow fleet managers to monitor maintenance activity, identify recurring issues, and evaluate vehicle reliability.

These visibility features help transform maintenance records into actionable operational insights.

Typical reporting capabilities include:

Maintenance dashboards that summarize open work orders, service schedules, and vehicle status
Repair history reports used to track long-term vehicle maintenance patterns
Cost tracking tools that analyze maintenance spend by vehicle, asset type, or repair category
Preventive maintenance compliance reports that monitor whether scheduled service is completed on time
Downtime tracking metrics used to evaluate vehicle availability

Operational outcomes often include:

Improved maintenance planning and scheduling
Better understanding of asset reliability and lifecycle costs
Data-driven maintenance decision-making

Implementing Fleet Mechanic Software in a Fleet Operation

Implementing fleet mechanic software typically involves transitioning from manual or fragmented maintenance tracking processes to a centralized maintenance management system. The implementation process usually includes system configuration, data migration, and workflow alignment with existing maintenance operations.

Key implementation steps often include:

Importing fleet vehicle records and historical service data
Defining preventive maintenance schedules and service intervals
Configuring work order workflows for repair tracking
Training maintenance teams on digital inspection and service documentation
Establishing reporting dashboards for fleet maintenance monitoring

Operational outcomes commonly include:

More structured maintenance processes
Reduced administrative effort in maintenance tracking
Improved visibility into fleet maintenance performance

Implementing Fleet Mechanic Software in a Fleet Operation

Final Takeaways

Fleet mechanic software supports structured maintenance management by providing tools for service scheduling, repair documentation, and maintenance performance monitoring across a fleet.

Key operational takeaways include: