How do I assign users and admins?

To add users to your account, you can click on any vehicle of your choice, then click on the “User Assignments” icon located in the top right area. Once your on the user assignments dashboard, you can assign users by the entire Garage, folders(if you have folders setup), or by a specific vehicle. You can select the “Assignments” button either on the Garage, Folder or on the vehicle itself and click on “Add New Assignment”. This will allow you to enter in the email of the user you want to assign and make them administrators if you want to. If you want to assign a user to all vehicles or folders, its best to assign the entire Garage. After they have been assigned in the user assignments area, you can have all your users create a free account either through the app or on the web portal here: https://autosist.com/portal Once they sign up, they will automatically see the vehicles you assigned to them in the Garage. Be sure they sign up with the same email that you assigned to them in the User Assignments area.

How do I move vehicles/assets into different folders?

1. Click on the folder you want the vehicle/asset to move to 2. Click the small pencil icon that shows up next to the folder name 3. Select the vehicle/asset you want to move into the folder from the list of vehicles on the right hand panel that shows up 4. Click save and the vehicle/asset will then move into that folder Please note this can only be done via the web portal.

How do I customize inspection forms?

You can create as many custom inspections as you want. Simply click on the drop down menu in the top right corner of the web portal and then click on “Inspection Template Editor”.

Can you link with GPS Trackers?

Yes, we have an open API that can link with pretty much any GPS provider out there and can update the mileage into AUTOsist real time. Please contact us for more information on how we can get that set up for you.

How do Reminders work? How do I set one?

You can set reminders and recurring reminders by date and/or odometer. You will get both a push notification and email notification of the reminders you set. Here is a brief tutorial on how it works: https://youtu.be/XcbavwS75mM

Do my records “Sync” across multiple devices? How does it work?

Yes, all your records will sync automatically across any device. The beauty about AUTOsist is that its cloud based. This means that you can access your records anytime, across any device. No matter what device or operating system you have, you can always access your records when connected to the internet. Everything is tied to the email that you signed up with. If you would like to share your records between family/friends/employees, simply use the same login credentials and anyone can manage the account.

How can I change the tracking metrics? (i.e. Kilometers, Hours, Liters, and Currencies)

AUTOsist is a global app and you an change your metrics easily. Simply click into any vehicle on your garage page and select the tools icon located in the top left corner of the app. Click on “Vehicle Settings” and you will be able to change your metrics. For the web portal, you can change it by clicking the “settings” icon next to the vehicle details and picture.

Can I export my records?

Absolutely! You can export your records in multiple ways. Either via the “Export / Backup Data” tool found within our web portal, or through the Service History Report tool. To export your data through the web portal, select the icon in the top right area named “Export / Backup Data”. You will be able to export all your data via Excel as well as have the option to export all the images you have attached to your records as well for backup. You also have the option to export all your services records via the “Service History Report” found in the tools icon in the top left corner of the app. Simply click into any vehicle on the garage page and select the tools icon in the top left corner, then select “Service History Report”. The Service History Report is a compilation of all your records you have stored on the AUTOsist app in the “Service” section. The report is sorted by the date/mileage and can be sent via email in PDF format. This is a great report to run for future buyers to prove that you took care of your vehicle. Here is a brief tutorial on how it works on the app: https://youtu.be/QyNkTnXbttk

Can I import my records into AUTOsist?

Yes you can! You can import vehicle details, service, and fuel records automatically into AUTOsist using our import tool (CSV/EXCEL Format). To access this tool, login via the web portal here and then select the drop down menu where your email is listed in the right corner, and select “Data Import Tool” then follow the instructions on the screen.

Can I transfer my receipts or other records to anyone else?

Yes, you sure can! There is tool that allows you to transfer your vehicle to anyone you please. Here is a brief tutorial on how it works in the app: https://youtu.be/BzfhC4ZV8kM You will be able to select what records you would like to transfer by entering the email address of the person you are sending to. If they are not an AUTOsist member already, we will send them an email to notify them to download AUTOsist and accept the records. Please note that we will NEVER transfer any of your records stored in the GloveBox section.

Where should I store records that are not vehicle specific (i.e. Drivers license, AAA card, etc)?

These files should be stored under the “Personal Docs” tab in the Glovebox section. This will allow you to access these records across multiple vehicles and will not be deleted when you delete a vehicle. You should store vehicle specific docs like registration and title in the “General Docs” tab. These files will be deleted if you delete your vehicle.

What happens to all my records when I delete a vehicle?

When you delete a vehicle, all your records are deleted except for records located in the “Personal Docs” tab in the Glovebox section. Files stored here will stay in your account and should NOT be vehicle specific (i.e. Drivers license, AAA card, etc)

Can I email my records stored on the app? What format does it email in?

Absolutely! All individual records are emailed in JPEG or PDF format.

I forgot my email or password / I want to change my email or password

If you forgot your password, you can go here to reset it: http://autosist.com/portal/login/forgot_password. Please email us at admin@autosist.com if you would like to change your email.

Can I search easily through my records?

Definitely – When you add a record, you should put keywords in the Title and/or the details section. For example, if you have a receipt that you did an oil change, brakes, and maybe a new exhaust. You would want to put those keywords in the Title and/or details of the receipt when so that when you search, it will find those key words.

How secure are my records/data?

We take the security of all the data you input into AUTOsist very seriously. There are multiple levels of security to protect and back up your records/data over our secure infrastructure, including: AES 256 Bit Encryption Secure Socket Layer (SSL) Daily Backups (Automatic) User generated backups (Select “Export / Backup Data” within the web portal)

Does AUTOsist cost anything?

AUTOsist allows you to manage 1 vehicle free with limited cloud storage. If you would like to manage more vehicles and want more cloud storage space, there is a small fee that you need to pay. We have special plans for our fleet customers and you can learn more about those plans by clicking here.

Fleet Management Software Cost Breakdown

Name: AUTOsist
Brand: AUTOsist
Rating: 4.7 (114 reviews)

Fleet management software costs vary depending on fleet size, operational complexity, and the capabilities required to manage vehicles, drivers, and maintenance effectively. Understanding how pricing is structured helps fleet managers evaluate total operational value rather than focusing only on subscription fees.

Fleet Management Software Cost Breakdown

Typical Cost Drivers in Fleet Management Software

Cost Driver	What It Includes	Operational Value	Cost Impact Level
Maintenance management	Service schedules and repair tracking	Reduces downtime and missed maintenance	High
Vehicle inspections	Digital inspections and DVIR workflows	Improves safety and compliance	Medium
GPS telematics integration	Real-time vehicle tracking and data	Enhances operational visibility	Medium
Reporting and analytics	Fleet dashboards and reports	Supports data-driven decisions	Medium
Driver management	Driver records and accountability tools	Improves compliance and oversight	Low to Medium

Standalone Fleet Tools vs Integrated Fleet Management Platform

Standalone Fleet Tools

Separate systems for inspections
Separate systems for GPS tracking
Disconnected maintenance records
Multiple subscriptions and vendors

Integrated Fleet Platform

Unified maintenance and inspections
Integrated telematics data
Centralized fleet documentation
Single operational platform

What Determines the Cost of Fleet Management Software

Fleet management software pricing is influenced by several operational and technical factors. Vendors typically align pricing with the number of vehicles, feature modules required, and integration complexity across the fleet operation.

Common cost drivers include:

Fleet size and asset volume

Larger fleets typically require scalable systems that manage more vehicles, equipment, and drivers.

Feature scope and modules

Advanced modules such as maintenance automation, inspections, and analytics increase platform capability and pricing.

Integration requirements

Integration with telematics providers, fuel cards, or other operational systems can affect software complexity and cost.

Operational workflows

Fleets that automate inspections, maintenance planning, and reporting may require additional configuration and features.

Operational outcomes typically include:

Better maintenance visibility
Improved compliance oversight
Reduced manual administrative workload

What Determines the Cost of Fleet Management Software

Typical Pricing Models Used by Fleet Software Providers

Fleet management software vendors commonly structure pricing in several ways depending on their product architecture and target fleet size.

Typical pricing structures include:

Per-vehicle pricing models

A monthly fee is charged for each vehicle or asset managed within the system.

Per-user licensing

Pricing is based on the number of users accessing the platform, such as fleet managers, technicians, or drivers.

Tier-based subscription plans

Platforms may offer pricing tiers that unlock additional capabilities such as analytics, telematics integration, or inspection tools.

Enterprise licensing structures

Large fleets may negotiate customized pricing that includes advanced integrations and support services.

Typical results of these models include:

Predictable monthly operating costs
Scalability as fleets grow
Flexible feature access depending on operational needs

Core Cost Components of a Fleet Management Software Platform

Fleet management platforms typically combine several operational systems into a single environment. Each component contributes to the overall software cost but also replaces manual processes or disconnected tools.

Common cost components include:

Maintenance management systems

Platforms automate service scheduling, track repair history, and maintain centralized maintenance records. Many fleets transition to software after learning how manual tracking creates operational risk in systems described in the guide to what is fleet maintenance software.

Driver and compliance management tools

These modules track driver documentation, safety inspections, and operational compliance requirements.

Vehicle inspections and condition reporting

Digital inspection workflows replace paper checklists and allow fleets to maintain consistent inspection records using standardized procedures such as a vehicle inspection checklist.

Reporting and operational analytics

Reporting tools analyze fleet data such as maintenance costs, downtime, and vehicle utilization.

Typical operational improvements include:

Centralized fleet documentation
Improved maintenance scheduling visibility
Better decision-making through fleet analytics

Core Cost Components of a Fleet Management Software Platform

Hidden or Secondary Costs Fleet Managers Should Evaluate

Beyond the base subscription price, fleets should consider operational factors that affect the total cost of implementing fleet management software.

Key areas to evaluate include:

Implementation and onboarding

Initial setup may include configuring vehicle records, driver accounts, and inspection workflows.

Data migration from legacy systems

Fleets transitioning from spreadsheets or legacy platforms may require structured data import and validation.

Staff training and workflow changes

Maintenance teams and drivers must adapt to new inspection processes, reporting tools, and operational procedures.

Integration with telematics or fuel systems

Connecting telematics data or GPS tracking platforms can require additional configuration or subscription services.

These costs typically lead to long-term operational benefits such as:

Improved operational standardization
Reduced administrative workload
Better fleet visibility and accountability

How Software Investment Compares to Manual Fleet Management

Fleet managers often compare the cost of software with existing manual processes such as spreadsheets, paper inspection forms, or disconnected operational tools.

Operational differences often include:

Manual data entry requirements

Spreadsheet systems require continuous updates and manual reconciliation.

Limited maintenance visibility

Without automation, service intervals and maintenance records are difficult to monitor consistently.

Fragmented operational data

Maintenance, inspections, driver data, and GPS tracking may exist in separate systems.

Higher administrative workload

Fleet managers must manually compile reports and track compliance documentation.

Many organizations evaluate software solutions to standardize processes described in a fleet management software buyer's guide when determining long-term operational value.

How Software Investment Compares to Manual Fleet Management

Final Takeaways

Fleet management software pricing varies widely depending on operational scope, integration needs, and the number of vehicles managed. Evaluating cost drivers alongside operational benefits provides a clearer understanding of total fleet software value.

Key points to consider:

Software pricing typically scales with fleet size and feature requirements.
Integrated platforms often replace multiple standalone tools and subscriptions.
Implementation and integration costs should be considered when evaluating total cost.
Maintenance automation and reporting capabilities typically deliver the greatest operational value.
Long-term savings often come from improved maintenance planning and operational visibility.