How do I assign users and admins?

To add users to your account, you can click on any vehicle of your choice, then click on the “User Assignments” icon located in the top right area. Once your on the user assignments dashboard, you can assign users by the entire Garage, folders(if you have folders setup), or by a specific vehicle. You can select the “Assignments” button either on the Garage, Folder or on the vehicle itself and click on “Add New Assignment”. This will allow you to enter in the email of the user you want to assign and make them administrators if you want to. If you want to assign a user to all vehicles or folders, its best to assign the entire Garage. After they have been assigned in the user assignments area, you can have all your users create a free account either through the app or on the web portal here: https://autosist.com/portal Once they sign up, they will automatically see the vehicles you assigned to them in the Garage. Be sure they sign up with the same email that you assigned to them in the User Assignments area.

How do I move vehicles/assets into different folders?

1. Click on the folder you want the vehicle/asset to move to 2. Click the small pencil icon that shows up next to the folder name 3. Select the vehicle/asset you want to move into the folder from the list of vehicles on the right hand panel that shows up 4. Click save and the vehicle/asset will then move into that folder Please note this can only be done via the web portal.

How do I customize inspection forms?

You can create as many custom inspections as you want. Simply click on the drop down menu in the top right corner of the web portal and then click on “Inspection Template Editor”.

Can you link with GPS Trackers?

Yes, we have an open API that can link with pretty much any GPS provider out there and can update the mileage into AUTOsist real time. Please contact us for more information on how we can get that set up for you.

How do Reminders work? How do I set one?

You can set reminders and recurring reminders by date and/or odometer. You will get both a push notification and email notification of the reminders you set. Here is a brief tutorial on how it works: https://youtu.be/XcbavwS75mM

Do my records “Sync” across multiple devices? How does it work?

Yes, all your records will sync automatically across any device. The beauty about AUTOsist is that its cloud based. This means that you can access your records anytime, across any device. No matter what device or operating system you have, you can always access your records when connected to the internet. Everything is tied to the email that you signed up with. If you would like to share your records between family/friends/employees, simply use the same login credentials and anyone can manage the account.

How can I change the tracking metrics? (i.e. Kilometers, Hours, Liters, and Currencies)

AUTOsist is a global app and you an change your metrics easily. Simply click into any vehicle on your garage page and select the tools icon located in the top left corner of the app. Click on “Vehicle Settings” and you will be able to change your metrics. For the web portal, you can change it by clicking the “settings” icon next to the vehicle details and picture.

Can I export my records?

Absolutely! You can export your records in multiple ways. Either via the “Export / Backup Data” tool found within our web portal, or through the Service History Report tool. To export your data through the web portal, select the icon in the top right area named “Export / Backup Data”. You will be able to export all your data via Excel as well as have the option to export all the images you have attached to your records as well for backup. You also have the option to export all your services records via the “Service History Report” found in the tools icon in the top left corner of the app. Simply click into any vehicle on the garage page and select the tools icon in the top left corner, then select “Service History Report”. The Service History Report is a compilation of all your records you have stored on the AUTOsist app in the “Service” section. The report is sorted by the date/mileage and can be sent via email in PDF format. This is a great report to run for future buyers to prove that you took care of your vehicle. Here is a brief tutorial on how it works on the app: https://youtu.be/QyNkTnXbttk

Can I import my records into AUTOsist?

Yes you can! You can import vehicle details, service, and fuel records automatically into AUTOsist using our import tool (CSV/EXCEL Format). To access this tool, login via the web portal here and then select the drop down menu where your email is listed in the right corner, and select “Data Import Tool” then follow the instructions on the screen.

Can I transfer my receipts or other records to anyone else?

Yes, you sure can! There is tool that allows you to transfer your vehicle to anyone you please. Here is a brief tutorial on how it works in the app: https://youtu.be/BzfhC4ZV8kM You will be able to select what records you would like to transfer by entering the email address of the person you are sending to. If they are not an AUTOsist member already, we will send them an email to notify them to download AUTOsist and accept the records. Please note that we will NEVER transfer any of your records stored in the GloveBox section.

Where should I store records that are not vehicle specific (i.e. Drivers license, AAA card, etc)?

These files should be stored under the “Personal Docs” tab in the Glovebox section. This will allow you to access these records across multiple vehicles and will not be deleted when you delete a vehicle. You should store vehicle specific docs like registration and title in the “General Docs” tab. These files will be deleted if you delete your vehicle.

What happens to all my records when I delete a vehicle?

When you delete a vehicle, all your records are deleted except for records located in the “Personal Docs” tab in the Glovebox section. Files stored here will stay in your account and should NOT be vehicle specific (i.e. Drivers license, AAA card, etc)

Can I email my records stored on the app? What format does it email in?

Absolutely! All individual records are emailed in JPEG or PDF format.

I forgot my email or password / I want to change my email or password

If you forgot your password, you can go here to reset it: http://autosist.com/portal/login/forgot_password. Please email us at admin@autosist.com if you would like to change your email.

Can I search easily through my records?

Definitely – When you add a record, you should put keywords in the Title and/or the details section. For example, if you have a receipt that you did an oil change, brakes, and maybe a new exhaust. You would want to put those keywords in the Title and/or details of the receipt when so that when you search, it will find those key words.

How secure are my records/data?

We take the security of all the data you input into AUTOsist very seriously. There are multiple levels of security to protect and back up your records/data over our secure infrastructure, including: AES 256 Bit Encryption Secure Socket Layer (SSL) Daily Backups (Automatic) User generated backups (Select “Export / Backup Data” within the web portal)

Does AUTOsist cost anything?

AUTOsist allows you to manage 1 vehicle free with limited cloud storage. If you would like to manage more vehicles and want more cloud storage space, there is a small fee that you need to pay. We have special plans for our fleet customers and you can learn more about those plans by clicking here.

Why Trucking and Logistics Fleets Are Adopting Automation

Name: AUTOsist
Brand: AUTOsist
Rating: 4.7 (114 reviews)

Miya Bholat

Mar 20, 2026

Key Takeaways: Is Your Fleet Ready to Automate?

Automation is no longer optional
Fleets facing rising costs and operational complexity need automation to stay competitive.
Start with high-impact areas
Maintenance and dispatch automation typically deliver the fastest ROI.
Automation improves — not replaces — people
Drivers and staff become more effective when manual work is reduced.
The financial benefits are measurable
Fuel savings, reduced downtime, and lower administrative costs add up quickly.
Implementation doesn't have to be overwhelming
Fleets that start small and scale gradually see the best results.
The right software makes the difference
Choosing a platform that integrates and simplifies operations is critical to success.

The Pressure Points Pushing Fleets Toward Automation

Fleet operations today are under constant pressure — not from one challenge, but from multiple forces stacking at once.

Margins are tightening, expectations are increasing, and manual processes are becoming a liability.

Fleet managers are dealing with:

Driver shortages limiting capacity and increasing workload per driver
Rising fuel costs eating into already thin margins
Complex compliance requirements across ELD, DOT, and reporting
Increased customer expectations for faster and more accurate deliveries
Higher downtime costs due to expensive repairs and delayed service

When operations rely on spreadsheets, paper logs, or disconnected systems, these pressures multiply.

This is exactly where automation starts to shift from optional to essential.

What "Automation" Actually Means for a Trucking Fleet

Automation in trucking doesn't mean replacing drivers or eliminating dispatchers.

It means reducing repetitive, manual work and replacing it with systems that operate consistently and intelligently.

In practice, automation includes:

Software that schedules and tracks maintenance automatically
Systems that optimize routes based on real-time data
Tools that generate compliance reports without manual input
Platforms that centralize fleet data into one dashboard

Instead of replacing people, automation enhances their effectiveness.

For fleets exploring this transition, understanding what is fleet maintenance software can help clarify how automation fits into day-to-day operations.

Route Optimization and Dispatch Automation

Dispatching used to rely heavily on experience and static planning. Automation has completely changed that.

Modern routing systems dynamically adjust based on traffic, delivery windows, and vehicle availability.

This leads to immediate operational improvements:

Reduced empty miles and inefficient routes
Lower fuel consumption across the fleet
More accurate delivery ETAs
Faster response to delays or disruptions

Even small routing improvements can significantly reduce cost per mile over time.

Preventive Maintenance Scheduling

One of the most impactful areas of automation is maintenance.

Instead of reacting to breakdowns, automated systems schedule service based on mileage, engine hours, or time intervals.

This shift creates measurable benefits:

Fewer unexpected breakdowns on the road
Reduced downtime and missed deliveries
Extended vehicle lifespan
Better visibility into service history

Tools like fleet preventive maintenance schedules allow fleets to automate service tracking and alerts, ensuring maintenance never slips through the cracks.

Compliance and Reporting Automation

Compliance is one of the biggest administrative burdens in fleet operations.

Manual reporting increases the risk of errors, missed deadlines, and costly violations.

Automation simplifies compliance by:

Automatically capturing driver logs and vehicle data
Generating reports for audits and inspections
Reducing paperwork and manual entry
Ensuring consistency across the fleet

For fleets managing DOT and regulatory requirements, following a structured fleet compliance guide can help align automation with real-world compliance needs.

The Numbers Behind the Shift — What Fleets Are Actually Saving

Automation delivers real financial results — and fleets are adopting it because the ROI is clear.

Across the industry, common improvements include:

Fuel savings of 10–15% through optimized routing and reduced idle time
Maintenance cost reductions of 8–12% due to preventive scheduling
Downtime reduction of 20–30% by catching issues earlier
Administrative cost savings from reduced manual reporting

To understand where these savings come from, it helps to break down the key cost drivers automation impacts:

Fuel consumption (routing + driver behavior)
Repair costs (reactive vs preventive maintenance)
Labor time (manual reporting and coordination)
Compliance penalties and fines

Fleets that track these metrics consistently see automation not as an expense — but as a cost-control strategy.

How Automation Is Addressing the Driver Shortage

Automation isn't replacing drivers — it's making their jobs easier and more sustainable.

Driver shortages are one of the biggest challenges fleets face today. Retention matters just as much as recruitment.

Automation improves the driver experience by:

Reducing paperwork and administrative tasks
Improving route predictability and scheduling
Minimizing last-minute disruptions
Providing clearer communication between drivers and dispatch

When drivers spend less time dealing with inefficiencies, they can focus on driving — which improves satisfaction and retention.

The Barriers Fleets Face When Adopting Automation (And How to Overcome Them)

Despite the benefits, many fleets hesitate to adopt automation.

The concerns are real — and ignoring them would make this conversation incomplete.

Common barriers include:

Upfront cost concerns
Learning curve for staff and drivers
Resistance to change from experienced teams
Legacy systems that don't integrate easily

The key is not to eliminate these concerns, but to address them strategically.

Practical ways to overcome these barriers:

Start with high-impact areas like maintenance or dispatch
Choose systems with simple, mobile-friendly interfaces
Provide hands-on training for drivers and staff
Integrate gradually instead of replacing everything at once

Fleets that succeed with automation don't rush — they implement it step by step.

Starting Small: Which Automation to Prioritize First

For fleets just getting started, the biggest mistake is trying to automate everything at once.

Instead, focus on areas with immediate ROI:

Maintenance tracking and scheduling
Work order management
Basic route optimization
Inspection and compliance reporting

Many fleets begin with solutions like fleet maintenance work order software to streamline service workflows before expanding into other areas.

What to Look for in Fleet Automation Software

Not all automation tools are created equal.

Choosing the right platform determines whether automation simplifies your operation — or adds complexity.

When evaluating software, fleet managers should prioritize:

Ease of use for both drivers and office staff
Mobile access for real-time updates in the field
Integration capabilities with telematics and fuel systems
Centralized dashboard for visibility across operations
Scalability as the fleet grows

Modern solutions like fleet GPS tracking and telematics help connect vehicles, drivers, and data into one unified system.

Automation works best when all systems communicate — not when they operate in silos. It is not about changing everything overnight — it's about making smarter, more consistent decisions every day. The sooner fleets start; the sooner they see the impact.

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